TOR-Aligned Design & Implementation

Product Registry System

A national digital compliance infrastructure connecting importers, laboratories, regulators, and customs authorities across Trinidad and Tobago's trade ecosystem.

Prepared by Kendall Bowen
Organisation Bowen360 Solutions
Document Type Work Plan & Architecture
Status In Development
Executive Summary

The Product Registry System (PRS) is a national-level digital platform designed to manage product registration, compliance validation, and verification across Trinidad and Tobago's trade ecosystem. The system integrates with government infrastructure — including TTBizLink — to enforce regulatory compliance, enable real-time validation, and support data-driven decision-making. PRS is built to scale into a cornerstone of digital trade infrastructure, positioning Bowen360 Solutions as a leader in digital governance systems with regional and international expansion potential.

Section 01

Project Objectives

01

Establish a national product registration and compliance system

02

Integrate with TTBizLink for real-time trade validation

03

Enable regulatory enforcement of standards and policies

04

Provide end-to-end product traceability across the supply chain

05

Deliver analytics for policy and market intelligence

Section 02

System Architecture

PRS is structured around eight core modules that collectively form a complete compliance and verification platform. Each module serves a distinct stakeholder group while sharing a unified data layer.

Core Modules

MOD-01
Applicant Portal
Importers & manufacturers — submissions and tracking
MOD-02
Laboratory Portal
Test report uploads and verification token generation
MOD-03
Regulator Portal
TTBS / NOU review, approval, and compliance override
MOD-04
Admin Dashboard
Governance controls, user management, audit logs
MOD-05
Public Verification
QR code and search-based compliance status lookup
MOD-06
Integration Layer
TTBizLink, Customs, CROSQ connectivity
MOD-07
Compliance Engine
Rule-based validation, energy and refrigerant standards
MOD-08
Analytics Engine
Import trends, compliance rates, market intelligence
High-level system architecture
PORTAL LAYER Applicant Importers / Manufacturers Laboratory Test reports & tokens Regulator TTBS / NOU review Admin Governance Public Verification API GATEWAY API Gateway & Authentication Layer CORE SERVICES Compliance Engine Rule-based validation TTBS / CROSQ / Kigali Integration Layer TTBizLink connector Event processing Analytics Engine Import trends Compliance rates Notify Alerts & comms DATA LAYER PostgreSQL (Supabase) Secure Storage RLS + Audit Logs Edge Functions QR Registry EXTERNAL INTEGRATIONS TTBizLink Real-time trade data Customs (C-ASYCUDA) Border validation CROSQ Regional standards NOU / TTBS Regulatory body SMTP / SMS Notifications
Section 03

End-to-End Workflow

The following diagram traces the complete lifecycle of a product registration — from importer submission through customs validation and public verification.

Product registration lifecycle
IMPORTER LABORATORY REGULATOR SYSTEM CUSTOMS / PUBLIC Submit Product application 1 Validate TTBizLink check 2 Lab Report Upload + token gen. 3 Compliance Rule evaluation 4 Regulator Review & approve 5 QR Assign Register + QR gen. 6 Customs Border validation 7 Public Verify QR / search lookup 8
Section 04

TTBizLink Integration

The integration layer is the connective tissue between PRS and Trinidad and Tobago's national trade infrastructure. Real-time event processing ensures no regulated product enters the market undetected.

Integration objective: Sync import/export data in real-time, trigger product registration requirements automatically, and validate importer and product data against authoritative government records.
TTBizLink event flow
TTBizLink Import record created webhook API Gateway PRS connector event Event Processor Check registration status Registered Allow clearance Unregistered Trigger alert → Importer registered?
Section 05

Compliance Engine

The compliance engine is the regulatory core of PRS — a rule-based evaluation system that produces deterministic outcomes for every product submission.

Output: Every evaluation produces a Compliance Score plus a status of Pass / Fail / Pending — with a full audit trail for regulatory accountability.

Evaluation Domains

Domain A

Energy Efficiency
Standards compliance checks against applicable TTBS specifications

Domain B

Refrigerant Tracking
HFC classification and Kigali Amendment alignment monitoring

Domain C

Product Standards
TTBS and CROSQ specification enforcement

Domain D

Documentation
Certificate, labelling, and supporting document verification

Section 06

Technical Stack

Frontend
React
TypeScript, component-based, responsive
Backend
Supabase
PostgreSQL, RLS, Auth, Realtime
API Layer
Edge Functions
Node.js serverless, low-latency
Database
PostgreSQL
Relational, auditable, scalable
Storage
Secure Cloud
Encrypted at rest, access-controlled
Section 07

Security & Compliance

🔐
Role-Based Access

Granular RBAC across all portals; portal-scoped permissions per user role

🛡️
ISO/IEC 27001

Information security management aligned to international standards

🔒
Encryption

Data encrypted in transit (TLS 1.3) and at rest (AES-256)

📋
Audit Logging

Immutable audit trail for all regulatory decisions and data changes

Section 08

Implementation Phases

01

Foundation

  • System architecture setup
  • Core database design and RLS policy framework
  • Dev, staging, and production environment provisioning
02

Core Modules

  • Applicant Portal (submission, tracking, document upload)
  • Laboratory Portal (report upload, token generation)
  • Compliance Engine (rule evaluation, scoring)
03

Integration

  • TTBizLink API connector and webhook processing
  • Customs and CROSQ external system connectivity
  • Event processing engine and alert system
04

Regulatory & Analytics

  • Regulator Portal (TTBS / NOU review and override)
  • Analytics and reporting dashboards
  • Admin and governance dashboard
05

Deployment & Scale

  • Pilot launch with selected agencies
  • User training workshops and documentation
  • National rollout and SLA-based support activation
Section 09

Deliverables

D1 TOR-Aligned System Architecture
D2 Functional Prototype
D3 Integration Layer (TTBizLink, Customs, CROSQ)
D4 Compliance Engine
D5 Full Deployment System
Section 10

Strategic Positioning

PRS is designed as a national digital infrastructure platform supporting regulatory enforcement, trade validation, and consumer protection — positioning Bowen360 Solutions as a technology leader in digital governance systems with the capability to expand regionally and internationally.

The system's modular architecture, open-source alignment, and standards-based API design ensure it can evolve beyond Trinidad and Tobago into a replicable model for regional trade compliance infrastructure across CARICOM member states.